As a real estate virtual assistant, you work many hours, often outside office hours. After all, your clients work from 9 to 5, which means that you do not determine your own hours but live according to the wishes of your clients. The viewings in the evenings and weekends are therefore only one aspect of the existence of a real estate agent. In addition, you also work countless office hours to process the administration . If you are one of those real estate agents who work 60 hours or more per week, it is time to outsource a number of virtual assistant tasks list. With a VA at your side, you always stay organized, your administrative tasks are checked off and you can focus on finding the perfect dream home.
1. Online marketing on social media
Keeping track of all social media channels and posting Facebook messages with new homes is a time-consuming task, but crucial if you want to expand your reach beyond platforms like Funda . Outsourcing is your solution for this. You can outsource your entire marketing package to a virtual assistant. Your VA will keep track of all your channels, ensure that the offer on your website is up to date and focus on the marketing aspect.
2. Scheduling photo shoots, cleaning and repairs
When a house is put up for sale, a lot has to happen. Photos have to be taken. Maybe even a temporary set-up has to be set up for these photos. In addition, cleaning has to be done and any repairs have to be planned. Checking, planning and confirming all these appointments is a task of your virtual assistant by outsourcing. This means that you only have to be present at the crucial moment, without having to spend hours calling companies and photographers beforehand.
3. Coordination between all parties
A change here, a changed time there and a request for a (legal) document from your clients or external parties such as a notary or Owners' Association: your virtual assistant ensures smooth communication and coordination between all parties involved. Everyone is kept informed by your VA during the purchase and sales process. You are then briefed by your VA about any changes and agreements. This way you are always up to date.
4. Scheduling viewings
With a virtual assistant at your side, you no longer have to worry about scheduling viewings. You can also outsource the scheduling of viewings. Your VA will arrange a date with potential buyers on your behalf and will check your calendar at the same time. Your VA will also send any directions to your clients so that the appointment can proceed smoothly. Thanks to your VA, appointments with clients, viewings and other appointments will never overlap again. Then you only have to take one look at your calendar to know what is planned for that day.
5. Keeping track of your contacts
Organizing and maintaining your Customer Relationship Management (CRM) is essential for any successful business. Outsource your CRM to your virtual assistant so that they can get the most out of this tool. Your VA will not only organize your contacts but also maintain contact by giving that little bit of extra attention that sets you apart from your competitors. For example, have your VA keep track of birthdays, anniversaries or milestones in the new house and send a gift to mark the occasion. This way you keep your contacts warm and you will be recommended to others more quickly!
Are you curious about real estate outsourcing? Then quickly download our manual ' to Getting Things Done' and read which 40 tasks you can still outsource to a VA tomorrow.
Work Ninjas helps you take work off your hands, not only in business but also privately. We help entrepreneurs and freelancers who have more work than time. Have you started something new and have no idea where to find more time or where to find a strong team? Do you have a long-running business and do you want to improve or outsource your business processes, so that you have more time to do what you are good at? Then take a look at https://workninjas.nl and let our team become your team.
